Faculty, staff and students can change the default retention policy on any mail item or folder by choosing a different policy e.
It's also possible that your organization has a mail retention policy that overrides AutoArchive. Therefore, you can increase your available mailbox space by archiving older items that don't need to be accessed often.
Archiving many items at the same time might slow down your computer's performance. Select the options that you want. Choose the desired format under Save as type: Or you divide your messages between more PST files, which can be painless and swift.
Clear the Run AutoArchive every n days check box. The PST file size limit looms. Get new features first. Was this information helpful?
Enter the desired file name. Larger files tend to be less efficient. Alternatively, to archive individual items: The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older than option.
Click Account Settings. If you want to archive a message or folder immediately you can simply drag and drop it to one of the folders within the Online Archives folder in your Outlook client or OWA.
Your network administrator can also disable this feature. Optionally, protect access with a password. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File.
In Outlook 2016: Use the Browse... Windows Vista: Immediate archiving: For archiving other items, choose the appropriate category. Click on the root folder named after your archive PST under Mail Folders with the right mouse button. There is currently no default retention policy for mail folders -- items are only deleted when you specifically delete them.